Have you been hitting the Send button too quickly and now regret it? Or do you simply need to make a change to an email before your recipient sees it? Whatever the reason, Outlook makes it easy to recall an email.
This article will show you how to recall an email in Outlook. So if you’re ready to take back that message, read on.
Launch the Sent Items folder in your email client and search for the message you need to retrieve. It should be located at or very close to the top of the list.
Before continuing on to the next step, you need to perform a double-click on this email so that it completely opens.
To activate the Message tab, click the button located on the toolbar. After that, go to the area labeled “Move,” and then click the button that has an image of a letter and an envelope on it.
To recall the message, select the “Recall This Message” option from the drop-down list.
A new window will show up on your screen with two options: Delete Unread Copies of This Message or Delete Unread Copies and Replace Them With a New Message. You will also notice an option that allows you to have Outlook inform you regardless of whether the procedure is successful or unsuccessful.
To proceed, click the OK button after making your choice(s) in the drop-down menu.
If you were able to recall the message after these four steps, congratulations! However, if you’re still struggling with recalling your email, here’s an additional step you can take:
If you decide to make a replacement, Outlook will bring up a second screen for you to use in order to make changes to the message. While you are working on a new email, Outlook will automatically remember your previous message and provide you notice (if you selected that option).
When you are through modifying the message, all you need to do is click the Send button.
If you want to make sure that your email is recalled in Outlook, there are a couple of different ways you can go about checking.
The first way you can check if your recall was successful is by opening the Sent Items folder and looking for the message. If it’s not there, then the recall was likely successful.
You can also select the option of notifying you if the recall is successful or unsuccessful. If you chose this option, then you will receive a notification in your inbox about the status of the recall.
Now that you know how to recall an email in Outlook, you can rest assured knowing that you can take back that message if you need to. Just follow the simple steps outlined in this article and you’ll be good to go.